Introducing automation to your organization’s phone system will either be one of the wisest decisions you’ve ever made, or a potential debacle, depending on how well you implement the following best practices.
Get Everyone Involved
Even though it’s tempting to program auto attendant, routing tree and the flow of your callcenter without soliciting input from the rest of your organization, doing so can potentially alienate your employees and prevent you from reaping the benefits of their unique perspectives and insights. No one understands your customer’s desires and the inner workings of your current phone system better than your ground-level employees, and without their input you will never create the best possible organizational system for your organization’s new telephony experience.
Gather information and opinions from your organization’s decision makers, from your sales & marketing staff, and from those employees who actually man your phone lines day-in and day-out. It’s also wise to consult your telephony solutions supplier too, as those professionals understand the nuts-and-bolts of what has worked, and what hasn’t, for many of their past clients.
How you automate your phone systems needs to reflect the big picture of your organization, it’s branding and its core message, but it’s also a practical technological system your employees will utilize every day- so make sure they have a say regarding how it works.